Familiar? I’d switch to Gmail, but I’d miss Outlook features.
Gmail has more Outlook-like features than you may realize.
You can also refine your search by clicking the arrow in the search box.
|from:||Used to specify the sender||Example: from:amy|
Meaning: Messages from Amy
|to:||Used to specify a recipient||Example: to:david|
Meaning: All messages that were sent to Yvonne (by you or someone else)
|subject:||Search for words in the subject line||Example: subject:dinner|
Meaning: Messages that have the word “geek” in the subject
|OR||Search for messages matching term A or term B*|
*OR must be in all caps
|Example: from:yvonne OR from:sheryl|
Meaning: Messages from Yvonne or from Sheryl
|Used to exclude messages from your search||Example: responsive -theme|
Meaning: Messages that contain the word “responsive” but do not contain the word “theme”
|label:||Search for messages by label||Example: from:lyle label:brambier|
Meaning: Messages from Lyle that have the label “brambier”Example: from:genevieve label:new-business
Meaning: Messages from Genevieve that have the label “New Business”
|has:attachment||Search for messages with an attachment||Example: from:dale has:attachment|
Meaning: Messages from Dale that have an attachment
|list:||Search for messages on mailing lists||Example: list:email@example.com|
Meaning: Messages with the words firstname.lastname@example.org in the headers, sent to or from this list
|filename:||Search for an attachment by name or type||Example:filename:access.txt|
Meaning: Messages with an attachment named “access.txt”Example: label:lwv filename:pdf
Meaning: Messages labeled “lwv” that also have a PDF file as an attachment
|Used to search for an exact phrase*|
*Capitalization isn’t taken into consideration
|Example: “artlit meeting”|
Meaning: Messages containing the phrase “artlit meeting” or “ArtLit Meeting”
Example: subject:”Free Broker School”
|( )||Used to group words|
Used to specify terms that shouldn’t be excluded
|Example: from:amy (dinner OR movie)|
Meaning: Messages from Amy that contain either the word “dinner” or the word “movie”
Example: subject:(dinner movie)
|in:anywhere||Search for messages anywhere in Gmail*|
*Messages in Spamand Trash are excluded from searches by default
|Example: in:anywhere binky |
Meaning: Messages in All Mail, Spam, and Trash that contain the word “binky”
|Search for messages in Inbox, Trash, orSpam||Example: in:trash from:yvonne|
Meaning: Messages from Yvonne that are in Trash
|Search within messages that Priority Inbox considers important.||Example: is:important from:james|
Meaning: Messages from James that were marked as important by Priority Inbox
|Search for messages that are starred, unread, or read||Example: is:read is:starred from:Damon|
Meaning: Messages from Damon that have been read and are marked with a star
|Search for messages with a particular star||Example: has:purple-star from:Erika|
Meaning: Messages from Erika that are marked with a purple star
|Used to specify recipients in the cc: orbcc: fields*|
*Search on bcc: cannot retrieve messages on which you were blind carbon copied
|Example: cc:anthony |
Meaning: Messages that were cc-ed to Anthony
|Search for messages sent or received during a certain period of time|
(using the date format yyyy/mm/dd)
|Example: after:2013/04/16 before:2014/04/18 |
Meaning: Messages sent between April 16, 2013 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2013 and before April 18, 2014.
|Similar to older andnewer, but allows relative dates using d,m, and y for day,month, and year||Example: newer_than:2d|
Meaning: Finds messages sent within the last two days.
|is:chat||Search for chat messages||Example: is:chat monkey|
Meaning: Any chat message including the word “monkey.”
|deliveredto:||Search for messages within a particular email address in the Delivered-To line of the message header||Example:deliveredto:email@example.com|
Meaning: Any message with firstname.lastname@example.org in the Delivered-To: field of the message header (which can help you find messages forwarded from another account or ones sent to an alias).
|circle:||Search for messages that were sent from someone who you added to a particular Google+ circle||Example: circle:friends|
Meaning: Any message that was sent by a person in your “Friends” circle.
Examples: circle:”soccer friends (team blue)” or circle:”my \”fab four\””
|has:circle||Search for all messages that were sent from someone who you added to your Google+ circles||Example: has:circle |
Meaning: Any message that was sent by a person in any of your circles.
|category:||Search for messages within a category||Example: category:updates|
Meaning: All messages in the Updates category.
Example: category:social Mindy
|size:||Search for messages larger than the specified size in bytes||Example: size:1000000 |
Meaning: All messages larger than 1MB (1,000,000 bytes) in size.
|Similar to size: but allows abbreviations for numbers||Example: larger:10M |
Meaning: All messages of at least 10M bytes (10,000,000 bytes) in size.
|Match the search term exactly||Example: +unicorn |
Meaning: Finds messages containing “unicorn” but not “unicorns” or “unciorn”
|rfc822msgid:||Find a message by the message-id header||Example:rfc822msgid:email@example.com|
Meaning: Locates the exact message with the specified SMTP message-id.Learn more about headers.
|Search for messages that have and have not had labels that you created applied to them.|
NOTE: Gmail applies labels to individual messages, not to conversation threads.
Meaning: Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash). Since Gmail applies labels to individual messages, you might see results that appear to have labels; in this case, another message in the same conversation thread has had a label applied to it.
You can use boolean operators such as ‘OR’ when searching in Gmail.
For example, to look for messages from firstname.lastname@example.org and messages that contain the subject line ‘Meeting reminder’, you can enter ‘email@example.com OR meeting reminder’ in your Gmail search box.
Using these along with Gmail’s advanced operators can be a great way of making your search criteria more powerful.